School Group Visits Frequently Asked Questions
Booking terms and conditions
- Bookings are essential for all school groups visiting the NGV. Bookings for programs with an educator must be made four weeks in advance.
- There is no charge for self-guided groups visiting the collection or non-ticketed exhibitions. Bookings for self guided visits can be made online.
- For programs with fees and ticketed exhibitions, invoices will be sent prior to the visit.
- If less than 10 participants attend a program, minimum fees may apply.
- We do not take tentative bookings. Bookings are considered firm at time of booking.
- Any amendments, including changes to participant numbers, must be made by email no later than 14 days prior to the program.
- Full program fees will be incurred for cancellations or amendments to bookings made less than 14 days prior to the program.
- School groups without bookings for ticketed exhibitions will need to purchase tickets on the day of visit and may experience delays in peak periods.
Before your visit
- Check your booking confirmation to confirm time, focus, duration and location (NGV Australia or NGV International) of your program.
- Please note if additional viewing time is required/recommended.
What do I need to do on the day of the visit?
- Bring your Booking Confirmation.
- Plan to arrive at least 15 minutes before your scheduled time and be wary of potential traffic conditions in the city.
- Make sure you go to the correct Gallery. We have two sites, NGV International on St. Kilda Road (please note Schools enter NGV International via the North (School) entrance from the Arts Centre forecourt) and the Ian Potter Centre: NGV Australia at Federation Square.
- On arrival, approach the security desk, NGVI or front of house desk, NGVA who will be expecting you. Register your class numbers and cloak any bags, (you will be given a key to a locker).
- Cloaking is limited. Please only bring what is required for your visit. All backpacks and large bags must be cloaked.
What sort of programs do you offer for school groups?
- We offer a range of programs that focus on our permanent collection as well as temporary exhibitions.
- We cater for all learners K-12 and provide programs for a wide range of subjects including Art, Design, English, History, Languages and Religious Education.
- Programs include interactive floor talks, lectures, immersion days, artmaking workshops, video conferences and professional learning programs for teachers.
- Programs for Higher Education and adult groups are also available.
- Our programs are facilitated by gallery Educators who are all qualified and experienced teachers.
- You can see our current program offerings here.
My students have not been to the Gallery before. What would you recommend?
CONNECT and CREATE sessions are our core programs and a perfect place to start. Introducing the Gallery, and connecting with key areas of the curriculum, these one and two hour sessions are tailored to suit the level of your group. Download our 2018 Collection Program to learn more about our programs.
Can you design a customised program based on individual curriculum requirements?
- If you are looking for a more specialist, extended or tailored session, please see CURATE. Download our 2018 Collection Program to learn more about the programs we offer.
- For curated programs please contact us at least six weeks in advance to give us time to plan your requested program.
How many students can be accommodated at one time in education programs?
For most Educator-led Gallery sessions you will be allocated one Gallery Educator per 20 students. Multiple Educators can be allocated to accommodate large groups. Some programs, including introductory talks for major exhibitions, are held in lecture theatres and cater for large numbers of students, including multiple schools.
How many supervising teachers need to come with my group?
Students must be supervised at all times by a teacher or adult.
- at least one teacher/adult for every 20 students in Year 2 or above
- at least one teacher/adult for every 15 students in K-Year 1
What do I need to do to change a booking?
All bookings are considered confirmed at the time they are made. Amendments and cancellations are required in writing to firstname.lastname@example.org at least two weeks in advance of your visit.
Late notification of amendments/cancellations will result in the full original booking fee being incurred. An information sheet with bookings and cancellations terms and conditions is provided with each booking and is available online.
What else do I need to know about the visit?
Before your visit please be aware of:
How do we get there and when?
See our location maps and guides here. Please use the school’s entry and sign in at the reception desk on arrival.
If you have a booking for a program, we recommend that you arrive at least 15 minutes before your scheduled booking to give you time to register, cloak any bags and, if required, to help organise your students into groups.
What cloaking facilities do you have for school groups?
There are school lockers available for booked groups at both The Ian Potter Centre: NGV Australia and NGV International. Please ask for a locker key when registering. Cloaking is limited so please minimise what students bring. Backpacks and large bags are not permitted in the Gallery so we suggest school lunches are packed in bags that can be easily stored.
Can I carry a backpack that contains a first aid kit?
If you are carrying a first aid kit or medical supplies for your group please ask the staff at the registration desk for a sticker for your bag
Is there anywhere for student groups to eat in the Gallery?
The Grollo Equiset Garden at NGV International is an ideal place for students to eat lunch. This can be accessed via the Great Hall. No food or drink is permitted in gallery spaces.
Can students use writing or drawing materials?
During programs with Educators the focus is on looking and discussing. Some programs do include writing and drawing activities for which all materials will be supplied. If you require your students to take notes or sketch, please ensure you bring paper and pencils. No pens are permitted in the Gallery.
See sketching and notetaking guidelines here.
Is photography permitted?
Students are allowed and encouraged to take photographs, (no flash please), and senior students are free to post them on their social media platforms of choice.
See photography guidelines here.
How can teachers prepare students for their visit?
Teachers are advised to clearly communicate to their students the purpose of their visit to the Gallery, including any specific links to their studies at school. We also recommend exploring the NGV website for information and images of works they may see as well as details of current and upcoming exhibitions.
You can also explore our range of free education resources here.
If you have any other questions or queries please contact our bookings office here
We also recommend you sign up for our education e-news here and follow us on twitter at @NGVEducation